(Mr. I, who uses it for interior work with stores.) Grasp overlapping projects in one glance, and who is in in charge at what site.

February 19, 2016. Mr. I, who uses it for interior work with stores.

I talked with Mr. I, of Bucks Co., Ltd., who does interior work for stores. He said that he uses TimeTree to get a grasp of what is going on in the whole company.

We needed a tool that we could share in order to immediately grasp the whole situation in the company.

Please tell me about your work, Mr. I.

We contract interior work for stores. There are four of us running the company, which was originally in Osaka. Now, we also have an office in Tokyo, and contract work in Osaka, Tokyo, and Nagoya. I work on both the construction side as well as the business side.

How did you find TimeTree?

Originally, we were constantly looking for an application that would be useful for work. Since we simultaneously work on projects in different locations in Osaka, Tokyo, and Nagoya, we thought it would be good if we had something like a shared calendar, where the members could see everything that was happening. Since we often used LINE for making contact in our work, we looked at various possibilities that looked good for sharing with LINE. While we were doing this, we came upon TimeTree. As soon as we had barely checked it out, it was decided that "this is good!"

So, the original problem was sharing schedules.

In contrast with the construction of buildings, the period of time for interior work is short, about two weeks, or one month at the longest. Things come along or change quickly, and the schedule can shift quite a bit. So, we were looking for a tool where everyone could easily see this. Since the company President was usually in Osaka, it was difficult to see what was happening in Tokyo and Osaka. We also wanted to do something about this.

Using prescribed colors to indicate whether a plan was tentative or decided, we implemented a set of rules for our sites.

How do you use the calendar in the company?

We use it with different colors. First, when something comes along, we schedule it with yellow, which means "tentative." We put the dates for the work in, for example February 1 to February 14. When a proposal becomes definite, the color changes. Green is for Tokyo, purple for Nagoya, blue for Osaka, etc. We use red to indicate such things as when a member will be off, or when everyone gets together. According to these rules, the President's plans are shown in black.
Everyone understands and uses these rules, so even if we do not explicitly contact each other, everyone understands that if the colors change, "this is what was decided." Looking at the calendar, we consult about, for example, whether "is it okay that there is so much to do in the last half of next month," or "did that project go away?"

What kinds of things do you write in the content for plans?

We include such information as the client's company name, and the cut-off dates for requests.

Do you also use it outside the company?

I started out using it for work, but then I realized that I could also use it at home. Now, I also use a calendar for home. I use it together with my wife, son in middle school, and one more son in high school. The five of us share it together. Right now, I'm working apart from my family, so when I take time off, I arrange my schedule to fit my family's. My kids are good about detailing their schedules.

Even if the members are all at different sites, everyone can constantly see the most current schedule.

What benefit do you get from using TimeTree?

Since it completely works with a smartphone, we can confirm things even at sites where it is difficult to carry around a computer. If there is an update, we get a message. This way, it's really nice that we can all grasp the current situation. It's perfect for cases like ours where we are all going back and forth between multiple sites, or for work where there are changes in the schedule. Truly speaking, everyone is excited about it, saying "this is fantastic," or "we really found something good."

I'm glad that we could be of service to you! Thank you!

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